IMRA Committee Roles
In describing the roles & responsibilities of the committee members, this section deals only with the committee?s responsibilities towards organising races. It excludes any other responsibilities such as international team selection, for example.There are 6 Committee positions which carry some responsibility towards organising races, including one "in-general" role.
These roles are:
- Committee in-general
- Equipment Officer
- Race Co-ordinator
- Safety Adviser
- Records Secretary
- Treasurer
Committee in-general
The responsibilities of the "Committee in-general" with regard to races are to:- Appoint one League Director for each league
- Appoint Race Directors for non-league races
- Acquire league prizes / trophies
- Assist the League Directors in finding Race Directors
- Define the race calendar
Equipment Officer
The responsibilities of the Equipment Officer with regard to races are to:- Maintain & continually update a list of all equipment required to run large races
- Replenish the equipment stock, in consultation with the Treasurer, as new or replacement equipment is required
- Make all equipment available to Race Directors for races and co-ordinate its transfer from one Race Director to another
Race Co-Ordinator
The responsibilities of the Race Co-Ordinator with regard to races are to:- Maintain a list of Race Markers who are competent and knowledgeable in the race marking guidelines
- Update the IMRA Race Marking Guidelines as required
- Train Race Markers as required
- Maintain the race marking equipment and co-ordinate its transfer between Race Markers
- Assist Race Directors in finding suitable Race Markers
- Monitor standards of marking & perform quality checks on marking if required e.g. for trial races
- Liaise with the Equipment Officer in relation to replenishment of race marking equipment
Safety Adviser
The responsibilities of the Safety Adviser with regard to races are to:- Define the equipment & consumables required at races
- Stock and replenish safety equipment held by Equipment Officer
- Manage the IMRA relationship with mountain rescue organisations & emergency services
- Brief Race Directors on the IMRA Safety Guidelines when they request such assistance
- Maintain a list of regular runners who are qualified in First Aid
- Organise First Aid training if required
- Assist Race Directors in finding suitable First Aid Officers
Records Secretary
The responsibilities of the Records Secretary with regard to races are to:- Assist Race Directors by maintaining a list of contact details for
- Land-owners who give permission to run races
- Key holders for barriers
- Any other contacts which are not readily available in the phonebook
- Maintain a list of those trained to use the laptop at race registration and finish
- Maintain Race Details on the website
- Upload race results to the website
- Store all completed Incident Forms (received from Race Directors)
- Store all completed Registration Forms and Sign-in Sheets from races
- Ensure all runner details from the Registration Forms (received from Race Directors) are entered on the IT system
- Manage the equipment associated with records maintenance i.e. the laptop, printer etc
Treasurer
The responsibilities of the Treasurer with regard to races are to:- Set the spot prize budget for Race Directors
- Verify receipt of monies and till receipts from Race Directors
